1. Name

1.1 - The name of the Council shall be Aviation Heritage UK.

2. Purpose and Aim

2.1 - The Purpose of the Council is to act as the national body for aviation preservation and presentation.

2.2 - The Aims of the Council are to further the preservation and presentation of all aspects of the national aviation heritage. These aims will be pursued by the Council as a representing, co-ordinating and enabling body.

2.3 - The rationale is that it is important to preserve and present the national aviation heritage, to provide a pervasive capability across the UK to display, demonstrate and explain to all generations, but especially young people, the ideas, innovation, products and capabilities of those who made the UK into a world leader in aviation and aerospace.

3. Mission

3.1 - To act on behalf of, and to advance, the National Aviation Heritage movement.

3.2 - To develop and promote the National Strategy for Aviation Heritage in partnership with relevant national bodies.

3.3 - To identify and promote appropriate standards of good practice.

3.4 - To encourage collaboration amongst Members, and to provide a forum to discuss matters of mutual interest.

3.5 - To ensure that the National Aviation Heritage Register and the Anonymous Aircraft Register are kept up-to-date.

3.6 - To pursue matters of common interest to member organisations.

3.7 - To publish relevant information and to offer assistance.

3.8 - To organise seminars and conferences in support of this Mission.

3.9 - To increase public and political awareness of national aviation heritage.

3.10 - To liaise and co-operate with other national and international heritage bodies.

4. Office

4.1 - The Office of the Council shall be the address of the current Secretary or individual as designated by the Executive Committee.

5. Membership

5.1 - Full Membership shall be open to organisations based in the United Kingdom which are involved in the active preservation of the aviation heritage. Organisations applying for Full Membership must be able to demonstrate that they are formally constituted bodies, or intend to become so within one year, that they support the Aims and Objectives of the Council and, if elected, will collaborate with other Full Members for the benefit of aviation preservation.

5.2 - Affiliate Membership shall be open to organisations and invited individuals based in the United Kingdom, or elsewhere, who wish to support the work of the Council. A limited number of individuals may be invited to become Affiliates (at a reduced subscription), e.g. retired staff from Member Organisations. Organisations applying for Affiliate Membership must be able to demonstrate that they support the Aims and Objectives of the Council and, if elected, will embrace the AHUK Code of Conduct, and collaborate with other Members for the benefit of aviation preservation.

5.3 - Provisional Membership - all applicants for membership will initially be elected as Provisional Members for a probationary period of one year before being granted membership. Prospective Members shall complete an application form giving details of their organisation. The application is then presented to the Full Council for approval and, if approved, Provisional Membership is granted for one year. During this year, Provisional Members are expected to give a brief presentation on their activities at a Council meeting. A written presentation may be accepted in lieu, at the discretion of the Council. The period of Provisional Membership may be extended beyond one year at the discretion of the Council.

5.4 - Honorary Membership may be offered at the discretion of the Council.

5.5 - Admittance to Full or Affiliate Membership shall be approved at a full meeting of the Council at the end of the period of Provisional Membership, on the recommendation of the Executive Committee and duly proposed and seconded by member organisations.

5.6 - The Council reserves the right to review the category of any member.

5.7 - All members without regard to their status are expected to comply with, uphold and promote the AHUK Members’ Code of Conduct.

6. Meetings

6.1 - The Council shall normally meet quarterly at places and on dates to be arranged.

6.2 - A minimum of one calendar months’ notice of impending meetings shall be given to all Members, Affiliates, Provisional and Honorary Members, and to all Executive Committee Members and Officers. However, accidental omission to give notice of a meeting, or non-receipt of such notice shall not invalidate any resolution passed at any meeting.

6.3 - The Full Council Quorum shall be not less than 12 representatives of different eligible Members Organisations.

6.4 - The Annual General Meeting shall normally be held to coincide with the second Council meeting of the year.

7. Representation and Voting

7.1 – Member Organisations shall be represented at Council Meetings by a nominated delegate who has the authority to vote on behalf of that Member Organisation. (Further delegates may attend as observers). The reply form for each meeting requests that the name of the official delegate be given. A voting ‘token’ may be allocated to each official delegate at the meeting. A Member Organisation may nominate a proxy representative. One person should not hold more than three votes.

7.2 - Provisional Members and Affiliates may be represented at Council Meetings but they have no voting rights.

7.3 - Observers may attend meetings at the discretion of the Executive Council.

7.4 - Decisions of the Council shall be determined by a simple majority of the eligible voters present. In the event of a tie the Chairman of the meeting shall have the power to exercise a casting vote.

8. Executive Committee

8.1 - The Executive Committee shall consist of up to 12 elected members. From its membership the Executive Committee will elect annually: Chairman, up to three Vice-Chairmen, Secretary, Treasurer and Membership Secretary. In addition, the following Associated Officers may be appointed by the Executive Committee on an annual basis:
Press Officer
Project Co-ordinator(s)
Associated Officers may attend Executive Committee meetings by invitation but are not eligible to vote.

8.2 - The Executive Committee shall undertake the routine administration and management of the Council by meeting as and when necessary. Administration and management are defined as all actions of BAPC, excepting those relating to:
Membership, as defined under 5. Elections, as defined under 9. Payments, as defined by the financial guidelines noted under 16.2.

8.3 - The quorum of the Executive Committee shall be four persons, of whom at least two shall be Officers.

8.4 - The Executive Committee shall have the power to co-opt additional committee members as and when required. Such committee members shall not be entitled to vote on the Executive Committee nor be included in the quorum.

9. Election of Executive Committee

9.1 - Members of the Council shall elect members of the Executive Committee at the Annual General Meeting.

9.2 – Only fully subscribed Full Member Organisations are eligible to vote.

9.3 - Non attending Member Organisations may appoint representatives eligible to vote under 7.1 or submit a postal (or email) vote. Voting 'tokens' may be issued to avoid duplication.

9.4 - Nominees are required to be proposed and seconded by fully subscribed Member Organisations only.

9.5 - Members of the Executive Committee are elected in a personal capacity, without portfolio, and not as representatives of Member Organisations. Nevertheless, members of the Executive Committee may act as the nominated delegate of a Member organisation at Council Meetings.

9.6 - Officers and Committee Members shall be eligible to serve for a term of up to three years from the date of their election. Approximately one third of the Executive
Committee shall become eligible for re-election at each Annual General Meeting.

9.7 - Should a vacancy occur between Annual General Meetings this may be filled at a normal Council meeting, providing one month’s notice of the election is given.

10. Presidents and Vice-Presidents

10.1 - The Council is empowered to appoint persons to the honorary positions of President and Vice-President(s) as and when this is deemed to be desirable.

11. Sub-Committees

11.1 - The Council or the Executive Committee may establish sub-committees for specified purposes.

11.2 - The authority of any sub-committee shall be clearly defined when it is established.

11.3 - Members of a sub-committee shall normally be recruited from Members but outside advisers may be used if necessary.

12. Liability

12.1 - The Council, its Officers and Committees, or its affiliated organisations or individual members of the foregoing shall not be in any way liable for any injury, loss, or damage suffered by any person or property incurred as a direct or indirect result of the activities of the Council.

13. Suspension and Termination of Membership

13.1 - The Executive Committee shall have the right to suspend any Member whose activities are deemed to be contrary to the Aims of the Council and, if considered appropriate, recommend to the Council that membership be terminated.

13.2 - The Executive Committee shall have the right to refuse entry to meetings to any representative of a Member Organisation or Affiliate Member whose activity or conduct is deemed to be contrary to the Aims of the Council and request that a replacement representative is nominated. This may result in 13.1.

14. Emergency Meetings

14.1 - The Executive Committee shall call an Emergency Meeting of the Council at the written request of ten Members or at its own decision. A minimum of fourteen days written notice of such Meeting shall be given to Members, specifying the business to be considered.

15. Funds

15.1 - Each Member shall contribute as membership fees, an annual sum to be decided by the Council and reviewed annually. This sum shall fall due on the first day of January and membership shall be suspended if, having received two reminders, the Member shall still be in arrears on the first day of May. Such suspension of membership shall be notified to the Member immediately.

15.2 - Funds may be raised by any other legal means which the Council deems desirable.

15.3 - The Council shall appoint a bank and/or building society and/or government bonds to hold its funds.

15.4 - The Treasurer shall keep, and have available, books showing the Council’s financial position at any time.

15.5 - The books of the Council shall be checked annually by a chartered or certified accountant. The annual accounts based on the calendar year and accountant’s report thereon shall be submitted to the Annual General Meeting.

16. Use of Funds

16.1 - The income from membership fees, investments and other sources shall be used solely for and behalf of the Council in whatever manner in support of its Aims, Mission and Objectives as set out in this Constitution.

16.2 - The Executive Committee is authorised to make payments for services and to cover expenses incurred during the normal operation of the Council.

Financial Guidelines
Approval for payments:-

Authorised individual or group Amount authorised
Treasurer £500
Treasurer +1 approved signatory

(Chairman, Vice-Chairman or Secretary)

£501- £1000
Quorum of Executive Committee

(4 persons, see 8.4)

£1001- £3,000
Quorate Full Council (see 6.3) £3,000+

16.3 - Payments for AHUK administered externally funded projects will be authorized by the Treasurer + 1 approved signatory (Chairman, Vice-Chairman or Secretary) or by delegated budget administered by the appointed Project Co-ordinator.

16.4.1 - Without prejudice to 16.1, the Executive Committee is empowered to make loans to Members and grants to any other relevant organisation, for purposes consistent with the Aims, Mission and Objectives of the Council.

16.4.2 – Approval for the granting of a loan will be given by a Quorum of the Executive Committee (see 8.4 and 16.2) including the Treasurer, or referred to a Quorum of the Full Council, if appropriate (see 16.2).

16.4.3 - Applicants for loans are required to submit a copy of their Constitution and most recent annual accounts.

16.4.4 – Loan agreements to be signed by three officials of the Member Organisation (or two officials and a Guarantor).

16.4.5 – Payments can be made to the bank account of the organisation only, and not to an individual.

16.4.6 – Repayments will be made by direct debit or standing order on a pre-agreed schedule.

16.4.7 – Applicants may be asked to pay an administration charge. This will be agreed before any formal loan offer is made.

16.4.8 - Loans and grants to Members for the purpose of acquiring and/or restoring portable assets shall be subject to formal written agreements regarding the subsequent disposal of such assets.

16.4.9 - Loans and grants to Members for the purpose of acquiring and/or restoring non-portable assets shall be subject to formal written agreements regarding tenure of land and the subsequent disposal of such assets should the site be vacated.

16.4.10 - Loans are re-payable within a period not exceeding 24 months, which may be extended on the authority of the Executive Committee. Thereafter interest may be charged or legal action undertaken to recover outstanding funds.

17. Assets

17.1 - The Council may acquire such property, real or personal, as may be decided by the Council.

17.2 - The Council shall use such acquired assets for such purposes as the Executive Committee may decide from time to time, provided that those purposes shall always be consonant with the Aims and Objectives as set out in this Constitution.

17.3 - Having regard to 17.1 and 17.2, the Council may exchange, sell or dispose of such assets as may be deemed necessary.

17.4 - In the event of the Council being wound-up, it shall have the power to dispose of any assets to satisfy outstanding debts, and any assets then remaining shall be disposed of as the Council may decide but only in support of its Aims, Mission and Objectives and to another organisation or organisations. The Council’s archives and records shall be deposited with an approved Record Office or similar body.

17.5 - No Member shall have any claim to any assets of the Council.

18. Equal Opportunities Policy

18.1 AHUK recognizes the importance of promoting equality of opportunity for all throughout its network of member organisations. Whilst compliance with equal opportunities and race relations legislation is entirely the responsibility of individual member organisations, AHUK will use its influence to promote good practice, to disseminate information and to monitor progress.

18.2 AHUK’s policy is therefore :

  • To identify sources of relevant information for member organisations to assist them in implementing and promoting equal opportunities.
  • To monitor the composition of the unpaid workforce in museums and collections from time to time.
  • To advise member organisations to adopt policies and practices designed to promote and sustain equality of opportunity in their recruitment, employment and training practice, both for paid and unpaid staff, and, in their provision of goods, services and facilities to members and to the public.

19. Amendments to the Constitution

19.1 Amendments to the Constitution may only be made at a quorate meeting of the Council when one months’ notice has been given of the intended amendments.